Maintenance Managers are always on the hunt for technology or processes that can optimize their productivity and smoothen their daily maintenance operations. The most popular software that has come to the rescue of all facility managers is the CMMS. A robust CMMS tool can help in organizing maintenance operations, tracking glitches, and finding new opportunities for enhancements. All in all, it improves the overall effectiveness of maintenance departments.
Gone are the days when managers used the spreadsheet or relied on their memory to track maintenance. Today, they all use the CMMS software to store detailed information of every asset, about their health, warranty, repair history, manufacturer, and its life-span.
Let’s look at some of the benefits of the CMMS system:
1. Schedule Predictive Maintenance Program
2. Efficiently Manage Work Orders
3. manage inventory systematically
4. Enhances Overall Productivity
5. Reduces Downtime Significantly
6. Ensures better health of assets and Employees
7. Maximizes Profits
Now that you have seen the benefits that the CMMS software can offer, it’s time to understand how to select the right CMMS software for your Business. There are many versions of the CMMS software that is available in the market, they offer a plethora of features, but it is essential for facility managers to pick the software that offers all the top features, required to run the maintenance operations effectively. These are a few features that your CMMS should have.
1. Asset and Equipment Management
No company can run without its assets and equipment. These are the key elements that help in running the entire machinery of the organization, right from the production of products to delivering the product and adding customer value. Therefore, ensure that your CMMS can maintain database and generate detailed reports based on the stored data. Using this information, a firm can build a strong foundation for success.
2. Inventory Management
It is yet another feature that your CMMS should have. The best CMMS systems will help in making your inventory management reliable. This one feature can equip organizations to track their inventory, robotically order parts, and generate inventory reports periodically.
3. Generate Maintenance Reports
A good CMMS software will help you generate analytic reports based on the stored data. The data is stored in relevance to all the available assets and equipment. The CMMS system carriers a feature that can identify probable problems and generate warnings automatically to maintenance managers. Additionally, the software must also be able to convert reports into graphs and other self-explanatory diagrams.
4. Bar Code Scanning
A CMMS software can allot unique barcodes to assets and equipment. You should choose a CMMS that has bar-coding technology and can link purchase orders, workovers, inventory availability, excess inventory, depleting inventory, and many other activities together. This one feature can be a great help, especially for the storeroom managers.
5. Mobile CMMS
We would highly recommend facility managers to choose the mobile-based CMMS. It offers the remote working facility to technicians, as they can log on to the CMMS, using their mobiles and accept work orders. Additionally, technicians can submit real-time updates and notify the maintenance team without any delay. This instant update facility reduces human error and makes the entire maintenance process smooth and transparent.
Final Word
These are the top five features that will make the life of maintenance managers easy and efficient. Choosing the right CMMS software is the first step towards automating your maintenance process. A right CMMS will reduce human effort and maximize productivity.
